You can make QuickBooks remember data for you. This saves time and prevents data entry errors when you create transactions. Depending on what you want to automate, choose one of the features below.
| If you want to | Use |
|---|---|
| Create transactions on an automatic schedule |
Recurring templates - Scheduled type. For example: If you make the same loan payment every month without fail, you can record a scheduled type of recurring cheque template once and never have to worry about it again. Tell me more about recurring templates. |
|
Create invoices on an automatic schedule. Include only unbilled activity |
Invoice automation. For example: If you set the Company Settings to create charges, billable expenses, or time charges, you can sweep all unbilled charges onto invoices every night (or on any regular schedule). This makes sure all eligible customers receive their bills immediately. |
| Be reminded to create invoices from unbilled activity |
Invoice automation. Similar to the invoice automation example above, except this gives you a chance to review the invoices before they are created. For example: This is useful if you have employees creating time charges that are billed to customers and you want to review the invoices before they are actually sent. |
| Be reminded to create transactions |
Recurring templates - Reminder type. For example: You may need to enter a bill each month from your utility company, but the amount varies each month. You can set up a reminder type of recurring transaction so you can edit the amount before creating the bill. Tell me more about the different types of recurring templates. |
| Save transactions to be used at any time |
Recurring templates - Unscheduled type. For example: If you have invoices that are very complicated but similar to each other, it will save you time to enter the constant data into an unscheduled type of recurring template. Then when you (or another user) need to create an invoice, you have a good starting point to work from. Tell me more about this. |
| Reuse data from the last transaction of the same type you saved |
AutoRecall. For example:
If a particular supplier does nothing but print business cards for you, you can use AutoRecall to enter a similar bill the next time. |
| Use the same descriptions and rates each time you sell a given product or service |
Products and services. For example:
To make sure you always charge $250/hour for lawn aeration, create a service called Lawn Aeration with a description of "Bi-annual lawn aeration for clay soil compaction relief" with a rate of $250. |