What is a non-posting sales transaction?

A non-posting sales transaction is an activity you plan to bill to a customer, but have not yet included on a saved invoice. Non-posting transactions are:

• Charges
• Credits
• Expenses to be billed to a customer
• Products/services to be billed to a customer
• Time charges
• Estimates

Non-posting transactions are saved, but the transactions are not reflected on report totals. Also, they don't affect the customer's balance, or the accounts receivable balance.

Posting transactions affect report totals, the customer's balance, and the accounts receivable balance immediately. These are examples of sales transactions that are posting:

• Invoices (which includes the charges, credits, billable expenses, time charges, and estimates that were included on the invoice)
• Sales receipts
• Refund receipts and their associated checks
• Credit memos

You can include all types of non-posting transactions on an invoice using Invoice.

You can include all types of non-posting transactions except estimates using:

• Invoice Unbilled Activities
• Invoice Automation

What is a non-posting payroll transaction?

Examples of non-posting payroll transactions include:

• Payroll year-to-date transactions
• Payroll prior liability payments

Some Transaction List reports (for example, Transaction List by Date, Recent Transactions) include non-posting transactions. There is a column in the report indicating whether the transaction is a non-posting transaction. Non-posting transactions are included in these reports so that you can easily find them; however, they don't affect report totals.