Enter a bill

Why should I enter bills instead of paying expenses?

1. Click Create (+) > Bill.
2. Fill in the bill.

   Vendor	Choose a vendor or enter a new one.
   Terms	When the vendor is expecting payment. Select the terms the vendor is extending you.
   Bill date	The date of the bill. This isn't the due date. If you don't enter a date here, QuickBooks enters the current date.
   Due date	The due date is calculated based on the terms, which are added to the bill date. If you don't select terms, the due date is the current date.
   Bill no.	Tip: It's a good idea to enter a reference number because it helps distinguish different bills from the same vendor. This will come in handy when you pay bills.
   Location	Optional. If you don't see this field, this feature is turned off in Company Settings (or Account and Settings depending on what you see).
   Account	The account or category the bill is associated with. (Consult your accountant or bookkeeper if you're unsure.) Bills are also automatically associated with a second account, the Accounts Payable account.
   Amount	The amount of money you owe in this bill.
   Customer	Enter only if the bill is directly related to a customer. This field may or may not appear, depending on how you configured your settings.
   Billable	Select this option if you want to be reimbursed by the customer you list in the bill. This field may or may not appear, depending on how you configured your settings.
   Markup %	The amount of markup you want to charge the customer you list in the bill. This field may or may not appear, depending on how you configured your settings.
   TAX	Select this option if you tax the customer you list in this bill when you request reimbursement. This field may or may not appear, depending on how you configured your settings.
   Class	Select a class if you set up classes as a tracking option. This field may or may not appear, depending on how you configured your settings.
   Memo	(Optional) This memo doesn't appear on printed bill payments.

3. Click Save and close or Save and new to enter a new bill.

When you're ready to pay a bill, you can click Make payment from the Vendors or Expense Transactions pages. Or, to pay more than one bill, click Create (+) > Pay Bills.

Tips!

• Run the Unpaid Bills report when you want to see a list of bills and their due dates.
• For bills that you need to pay monthly (or on any other regular schedule), set up a recurring template to be reminded to enter the bill. (See Set up a recurring bill.)

See also

Pay bills

Enter a vendor credit