Deposit money

If you use QuickBooks Payments to process credit cards and online invoice payments, QuickBooks automatically records those deposits for you. For any other type of payment, follow the instructions listed here.

Important: If you want to deposit money from a customer towards an invoice, do not use the Deposit page. Instead, click Create (+), and then select Receive payment. Receive payment "links" payments to invoices, so you can tell which invoices have been paid (and which are unpaid).

After you've recorded payments that are linked with invoices, return to the Deposit page and choose the customer payments from the Payments table. You can also print a deposit slip that contains multiple cheques to take with you.

To record a deposit:

  1. Click Create (+) > Bank Deposit.

    Tip: If you have multiple deposits to record, you may find it faster to enter them from the account history instead.

    You can also download transactions directly from your bank into your QuickBooks account. How do I start using Online Banking?

  2. QuickBooks enters the current date in the Date field. You can change it to the date when you plan to deposit the funds.
  3. In the Account field, choose the account where you are depositing the money.
  4. If a Payments table appears, select the checkbox next to each payment you want to include in this deposit. To select all payments in the table, click the checkbox in the table header row, next to the RECEIVED FROM column.

    Tip: If you identify each payment or deposit item with its payment method (such as cash or cheque), your deposit will match the way your bank formats its bank statements. This makes reconciling easier later.

  5. In the Add new deposits table, add any additional items to include in this deposit.
  6. If you are receiving cash back from this deposit, fill in the Cash back fields. Choose Petty cash (or whichever account you use to track cash on hand).
  7. (Optional) Print a deposit slip
  8. Or, to save without printing, click Save and close (or Save and new to enter another deposit).