Add a product or service

If you sell the same products and services over and over, add them to QuickBooks to save time and track your sales more effectively.

Have a lot or products and services to add? You can save time by importing them from an Excel or CSV file. Learn how

Add a product or service

  1. Click the Gear icon > Products and Services.

  2. Click New.
  3. Select a product or service type. Learn more about the different types of products and services
  4. Enter a name for the product or service.
  5. (Optional) To track the item by Item/Service code, enter it. What is an Item/Service code?
  6. (Optional) If you want to assign the product or service to a category, click the Category drop-down arrow and select a category, or select Add New to create a new one. Learn more about categories

    7. If you don't see the Category field, don't worry. It's coming soon. We'll let you know when it's available.

  7. (Optional) Upload an image of the item. 
    1. Click the edit icon.
    2. Find the image.
    3. Click Open.
  8. If you're adding an stock item:
    1. If you already have this item in stock, enter the quantity on hand. Otherwise, enter 0.
    2. Enter the as of date. This is the date you want QuickBooks to begin tracking the quantity on hand for this item.

      3. Choose the as of date carefully. You can use this item only in transactions that come after this date. Learn more

    3. To have QuickBooks alert you when you need to reorder this product, enter the reorder point. What is a low stock alert?
    4. If necessary, click the Stock asset account drop-down arrow and select a different asset account. We set up one for you already, but you can change it if you want to.
  9. If you're adding a non-stock item or service and sell this product or service to customers, select I sell this product/service to my customers.
  10. If you're adding an stock item or a non-stock item or service that you sell to customers:
    1. (Optional) Enter the description that customers see on sales forms.
    2. (Optional) Enter the sales price or rate for this item. If the sales price or rate varies, you can leave this field blank.
    3. If necessary, click the Income account drop-down arrow and select a different income account. We selected one for you already, but you can change it if you want to.
    4. If you charge VAT when you sell this item, select Is taxable. If you don't see this checkbox but need to charge VAT, learn how to set it up.
  11. If you're adding a non-stock item or service and you purchase it from a supplier, select I purchase this product/service from a supplier.
  12. If you're adding an stock item or a non-stock item or service that you purchase from a supplier:
    1. (Optional) Enter the description that appears on purchase forms, like purchase orders and bills, when you order or receive this item.
    2. (Optional) Enter the cost of this item.

      3. Although you can leave the Cost field blank if the purchase price varies, we recommend that you enter the usual cost if you entered a quantity on hand greater than 0.

    3. If necessary, click the Expense account drop-down arrow and select a different expense account. The expense account for stock items is usually cost of sales. For non-stock items and services, the expense account is usually Purchases. We selected an expense account for you already, but you can change it if you want to.
  13. Click Save and close or Save and new.

See also

Edit a product, service, or bundle

Merge products and services

Make a product, service, or bundle inactive