Adjust stock quantities

This feature is available only for companies that track stock items in QuickBooks Plus.

Sometimes you might discover that you have either more or fewer of a stock item than QuickBooks shows. If that happens, you can easily adjust that item's quantity in QuickBooks to match what you actually have in stock.

Need to count your stock take before adjusting quantities? Print the Stock Take Worksheet, enter your actual counts on it, and then adjust your stock quantities in QuickBooks. To get your worksheet, in the navigation bar click Reports > All Reports > Manage Products and Stock > Stock Take Worksheet.

  1. If you have a lot of stock items to adjust:
    1. Click the Gear icon > Products and Services.
    2. Select the stock items you want to adjust.
    3. Click the Batch actions drop-down arrow and select Adjust quantity.

    Otherwise, click Create (+) > Stock Qty Adjustment.

  2. If necessary, change the adjustment date.
  3. If necessary, click the Stock adjustment account drop-down arrow and select a different account. We set up one for you already, but you can change it if you want to.
  4. If the table is empty, add the stock items you want to adjust:
    1. In the first row in the table, click the Product field.
    2. Click the drop-down arrow and select an stock item.
    3. Repeat steps a and b to add other stock items as needed.
  5. For each stock item in the table, enter either a new quantity or a change in quantity.

    6. For example, the Qty on Hand column shows that you have 10 widgets, but you discover that 2 widgets are missing. You can adjust the quantity either by entering 8 in the New Qty column or by entering -2 (negative 2) in the Change in Qty column.

  6. (Optional) Do your future self (and your accountant) a favour by entering a reminder in the Memo field about why you made this adjustment.
  7. Click Save.

See also

Edit a stock quantity adjustment

Adjust an stock item's starting value