Set and use low stock alerts

This feature is available only for companies that track stock in QuickBooks Plus.

What is a low stock alert?

Set a low stock alert:

You can set a low stock alert when you add a stock item to QuickBooks. To set it for an existing item:

1. Click the Gear icon > Products and Services.
2. Find the stock item in the list.
3. In its Action column, click Edit.
4. In the Low stock alert field, enter the minimum quantity you want to have on hand. When the quantity on hand drops at or below the low stock alert, QuickBooks reminds you to order more.

If you often run out this product quickly, or if it takes a while to receive it from your supplier, consider entering a high stock alert to make sure you keep enough of the product in stock.

5. Click Save and close.

Use low stock alerts:

After you set low stock alerts for your stock items, use the Products and Services list to see what's low or out of stock, and order what you need.

1. Click the Gear icon > Products and Services.
2. Filter the list as needed:
• To see which items are running low, click the Low Stock icon. QuickBooks considers an item to be running low when its quantity on hand is either at the reorder point or between the reorder point and 1.
• To see what's out of stock, click Out of Stock. A product is out of stock when its quantity on hand is zero or below.
3. To reorder a single product:
1. In its Action column, click the drop-down arrow and click Reorder. QuickBooks creates a purchase order with the product info filled in.
2. Complete the purchase order as needed and send it to your supplier.

To reorder multiple products at once:

1. Select the products you want to reorder.
2. Click Batch actions and click Reorder. QuickBooks creates a single purchase order (PO) with the product info filled in.

QuickBooks creates only one PO for the items you select. If you need to create multiple POs to send to different suppliers, select only the items you want to purchase from a particular supplier. After you create that PO, repeat the steps to create a different PO for the next supplier.

3. Complete the purchase order as needed and send it to your supplier.