Record deposits and fees for QuickBooks Payments

QuickBooks Payments is available at an additional cost. Learn more and apply.

QuickBooks automatically records deposits and fees for payments you processed with QuickBooks Payments through QuickBooks, QuickBooks Mobile, and online invoices.

All you need to do is tell us where to record your Payments deposits in QuickBooks. We’ll ask you to choose an account after you’re approved for QuickBooks Payments.

After you process the payments or your customer pays through an online invoice, they're recorded in a new account called Undeposited Funds. Once we fund you the money, QuickBooks records the deposit for you in the account you chose. Fees automatically record as an expense.

You’ll see all your processing fees under a new expense account called QuickBooks Payment Fees.

If you want to change this or the income account where we record your deposits:

1. Click the Gear icon > Company Settings (or Account and Settings depending on what you see).
2. Click Payments.
3. Next to Recording Accounts, click the edit pencil.
4. Tell us which accounts you want to use for deposits and fees.
5. Click Save.

Also, your QuickBooks Payments fees are under a new vendor called QuickBooks Payments.

If you want to change the vendor name we associate your processing fees with:

1. In the navigation bar, click Vendors (or Expenses > Vendors depending on what you see).
2. Select QuickBooks Payments.
3. Click Edit.
4. Enter a new name.
5. Click Save.

See also

QuickBooks Payments overview